Privacy Policy:
NHS Take Home Pay Calculator
We are committed to protecting your privacy and complying with:
ℹ️ This Privacy Policy is for informational purposes only and does not constitute legal advice. Please refer to our Disclaimer for more information.
Information We Collect
Information You Enter into Calculators
When you use our calculators, you may enter the following:
- Your NHS pay band and pay point
- Your contracted hours (for part-time calculations)
- Your region (England, Scotland, Wales, Northern Ireland, London zones)
- Your tax code
- Your student loan plan
- Your pension opt-out status
- Unsocial hours, on-call, and overtime amounts
- Salary sacrifice amounts (AVC, cycle to work, buy leave, parking, season ticket)
- For doctor calculators: grade, IR35 status, locum hours
- For maternity calculator: due date, employment dates, service dates, KIT days
- For sick pay calculator: NHS service length, sick leave dates
- For back pay calculator: back pay amount, period covered, payment month
- For redundancy calculator: age, service length, redundancy type
Information Collected Automatically
When you visit our website, we automatically collect:
- Usage data: Pages visited, time spent, calculator inputs (anonymised)
- Device information: Browser type, operating system, screen resolution
- IP address: Anonymised where possible
This information is collected via Cookies (see Section 4) and Google Analytics (or similar analytics service).
Information You Provide Voluntarily
If you contact us via email or the contact form, we collect:
- Your name (if provided)
- Your email address
- Any information you include in your message
How We Use Your Information
| Purpose | Legal basis | Data used |
|---|---|---|
| To provide calculator results | Legitimate interest | Calculator inputs (processed locally) |
| To improve our calculators | Legitimate interest | Anonymised usage data |
| To respond to enquiries | Legitimate interest | Name, email, message content |
| To display relevant advertising | Consent (via cookie consent) | Cookie data, anonymised IP |
| To detect and prevent fraud | Legal obligation | IP address, usage patterns |
We do not:
- Sell your personal information to third parties
- Share your calculator inputs with advertisers
- Use your data for automated decision-making or profiling
How We Do NOT Use Your Information
- Store your calculator inputs on our servers
- Save your personal salary information
- Share your data with any third party for marketing purposes
- Use your information for any purpose other than those listed in Section 2
Cookies
What Are Cookies
Cookies are small text files stored on your device when you visit a website. They help the website remember your preferences and improve your experience.
Cookies We Use
| Cookie type | Purpose | Duration | Required? |
|---|---|---|---|
| Essential cookies | Enable core functionality (calculator operation) | Session | Yes |
| Preference cookies | Remember your band or region selections (optional) | 30 days | No (optional) |
| Analytics cookies | Help us understand how users interact with the site | 2 years | No (consent required) |
| Advertising cookies | Display relevant ads (if implemented) | Varies | No (consent required) |
Your Cookie Choices
When you first visit our website, you will see a cookie consent banner allowing you to:
- Accept all cookies
- Reject non-essential cookies
- Customise your preferences
Third-Party Services
Analytics
We may use Google Analytics (or a privacy-focused alternative) to understand how users interact with our Website. These services collect anonymised data such as pages visited, time spent on site, and device and browser information.
Google Analytics data is governed by Google’s Privacy Policy. We have enabled IP anonymisation to protect your privacy.
Advertising
If we display advertising, it may be served by Google AdSense or similar networks. These networks may use cookies to show relevant ads based on your browsing history. For more information, see Google’s Advertising Privacy Policies.
You can opt out of personalised advertising via:
- Google Ad Settings: adssettings.google.com
- Your Online Choices: youronlinechoices.com/uk
Embedded Content
Our Website may include embedded content from YouTube (for guide videos) and GOV.UK (for official rate references). Embedded content from other websites behaves as if you visited that website directly. These websites may collect your data, use cookies, and track your interaction. We do not control these third-party sites.
Data Retention
| Data type | Retention period |
|---|---|
| Calculator inputs | Not stored (processed locally only) |
| Anonymous usage data | 26 months (Google Analytics default) |
| Contact form enquiries | 12 months, then deleted |
| Email correspondence | 24 months, then deleted |
Your Rights Under UK GDPR
Under UK data protection law, you have the following rights:
| Right | What it means |
|---|---|
| Right to be informed | You have the right to know how we use your data (this Privacy Policy) |
| Right of access | You can request a copy of the data we hold about you |
| Right to rectification | You can correct inaccurate or incomplete data |
| Right to erasure | You can request that we delete your data (where there is no legal obligation to retain) |
| Right to restrict processing | You can limit how we use your data |
| Right to data portability | You can request your data in a machine-readable format |
| Right to object | You can object to processing based on legitimate interests |
| Rights re: automated decision-making | We do not use automated decision-making |
We will respond to your request within 30 days as required by law.
Children’s Privacy
Our website is not intended for children under the age of 16. We do not knowingly collect personal information from children under 16. If you believe a child has provided us with personal information, please contact us, and we will delete it promptly.
Data Security
We take reasonable technical and organizational measures to protect your information:
- HTTPS encryption: All data transmitted between your browser and our server is encrypted
- No storage of calculator inputs: Calculations happen locally in your browser
- Regular security reviews: We monitor for vulnerabilities
- Access controls: Only authorised personnel can access stored data (contact forms, analytics)
International Data Transfers
We are based in the United Kingdom. Any data we store (e.g., analytics and contact forms) is processed within the UK or EU where adequate data protection laws apply.
If we use third-party services that transfer data outside the UK/EU, we ensure appropriate safeguards (e.g., UK International Data Transfer Agreement or EU Standard Contractual Clauses).
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect:
- Changes in our practices
- Changes in data protection laws
- New features or services
When we make material changes, we will update the “Last Updated” date at the top of this page. For significant changes, we may provide additional notice (e.g., a banner on our homepage).
Your continued use of the Website after any changes constitutes your acceptance of the updated policy.
Complaints
If you believe we have not complied with data protection laws, you have the right to lodge a complaint with:
🔒 Information Commissioner’s Office (ICO)
Website: ico.org.uk
Telephone: 0303 123 1113
Address: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Contact Information
If you have any questions about this Privacy Policy or how we handle your data, please contact us:
Website: takehomepaycalculatoruk.co.uk/contact
NHS Take-Home Pay Calculator | Privacy Policy | Last Updated 1 April 2026
UK GDPR Compliant | Data Protection Act 2018 | PECR Compliant